As a small business owner, you probably realize the cost of having a team of receptionists for attending calls. If you are expecting less than 100 calls a month, it doesn’t even make sense to make that investment, because it also requires time, patience, and effort. Instead, you can focus on the basic operational needs of your business by outsourcing call management to a call answering service. Also called virtual receptionist services, companies like https://www.receptionhq.com have been around for the longest time, but before you decide on one, here’s a look at the things worth knowing.
Around the clock support is important
When you hire a virtual receptionist service, you are basically expecting them to receive and respond to each caller, and therefore, the company should work 24×7. They should be able to handle the volume of calls, regardless of the number of clients they are working for. The best companies work on weekends and holidays, as well.
Flexibility of services
Let’s say that you don’t expect more than 50 calls for your business each month. The price you pay for a virtual receptionist service should not be the same as a company that gets more than 200 calls per month. Basically, call answering services need to be flexible. They must be able to understand the needs of the concerned client and offer a package that fits their needs. Many virtual receptionist companies have a month-to-month subscription option, which ensures that a business can discontinue the services as they want. Don’t end up signing for a service for one year – Try their services. Some of these names also have a trial period, which can be handy.
Basic protocols are important
A good and reliable virtual receptionist service will have an in-house team of experts and receptions, who will not only attend calls but will respond in a way that the client wants. You should be able to suggest scripts and standard responses. It is also a good idea to check if the receptionists will take notes, make warm call transfers and handle your callers when your team is not around. It is also important for the setup to be an easy one. You don’t want to wait for days to sign up with a virtual receptionist service.
Check these basics, and we promise that a good call answering company will change the way callers think of your business and brand.