Business letters are a part of everyday business. Be it about business loan interest rates or a sales inquiry, they help the organization communicate with other entities. Typically, such letters are sent from one business to another, but it’s also used for communication with individuals, vendors, or clients.
Business letters follow a specific format to make life easier. It’s better for you and the organization to learn and implement the various formats to communicate clearly and display professionalism. Read on to find out about the different types of business letters you need to know about.
- Sales letters
One of the most widely used letters in business, a sales letter introduces a product, service, or the organization itself to a customer. The purpose of a sales letter is to ensure that the reader takes action. So, the introductory paragraph should be interesting, and the ending should have a compelling CTA stating what you want the reader to do, and at the same time, it needs to be short and crisp.
- Cover letter
Usually the companion of resumes, it’s an opening statement of sorts that introduces the candidate and their interest in the position. Cover letters in business also accompany merchandise, reports, or packages. It gives the recipient information about what they’re receiving and what they should do.
- Thank you letter
Whether you want to thank the financial institution for approving the business loan on time or an interviewer for their time, professional thank you letters let vendors, employers, colleagues, and other business contacts know you value their effort. Plus, thank you letters help show enthusiasm for a possible collaboration, reiterate the organization’s ability to perform, and cement the relationship.
- Letter of recommendation
A letter of recommendation is a guarantee of sorts about the profile and background of the candidate. The person recommending shares good feedback, which helps strengthen the applicant’s value and credibility. Such letters are used for those seeking admission for higher education, and sometimes, companies require recommendation letters before hiring.
- Follow-up letters
After an initial conversation, a follow-up letter is like a nudge that prompts the reader to move to the next steps. It can be to banks to get back to you about your business loan eligibility or review the outcome of a meeting. Essentially, your letter is an urge to speed up the process.
- Inquiry letters
An inquiry letter is sent to ask the recipient for some elicit information. For instance, to the bank manager about your business loan EMI or a vendor about the ingredients in their products. Typically, they’re easy to read, clear, and succinct. Don’t forget to include your contact information so the reader can respond.
A good understanding of business letters will enable you to communicate work or business-related messages effectively. Remember, even if you talk about your organization or asking questions about a business loan, your letters need to be short, accurate, and to the point.