Document destruction must be smooth and hassle free. A number of companies do not follow any set of rules for dumping records. As a result, sensitive information is being passed onto wrong hands, further leading to data infringement. This sensitive data can include addresses, security passes, logins, names, prescription pads etc. This type of information if revealed, can be used as a source by other competitors for their personal gain.
Suggested data shredding policies to be chosen by companies:-
- The members of workforce should be made aware of paper shredding techniques like- cut (cutting paper in parallel pattern), cross cut (the linear length of paper should be same as the type of paper you are shredding) and crypto cut (cutting papers both lengthwise and widthwise like sugar cube).
- In order to make a choice between these techniques, analyze the amount of hard copy information that is no longer in use and is required to be shredded off.
- The confidential data that is to be disposed off needs to be examined thoroughly by various background checks. Also, shredding can be done under camera surveillance.
- There are various laws imposed for data disposing that the companies need to follow, in order to ensure secure destruction of sensitive information.
Well planned and effective ways of Paper shredding proves to be advantageous for companies in a numerous ways.
Although you have a selective document shredding policy in place, your employees may get confused as to what must be shredded and what shouldn’t be. This could be very time consuming for them to analyze each piece of information before shredding the documents. Thus, you need to be very specific about the kinds of data that needs to be shredded.
The data shredding policies act as armor for companies to ensure that there are no security breaches, and nobody benefits by using the confidential data, which they do not have access to, subjecting to no internal theft.
Companies that use professional shredding services demonstrate care for the planet. By hiring onsite shredding services, you can be sure that the documents are shredded securely. This also save a lot of your time and money. As a result, less trees will be cut, if the paper is recycled.
To conclude, shred all policy will alleviate stress. You do not have to worry about any theft and confusion. it will give you a complete peace of mind. However, you need to hire a professional and reputed shredding service to ensure that the company’s confidential data is secured and is properly disposed.